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WVU Calendar

The following instructions outline the steps required to submit, manage and share events on the WVU web calendar. Users without administrative access can log in and submit events to sites that are each managed by one more calendar administrators. Administrators are responsible for the review and approval of submitted events and can post their own events as well as manage other aspects of their respective calendar sites.

How to submit and update events

(for non-administrative users)


  1. Visit https://calendar.wvu.edu/directory and choose the appropriate site for your event.
  2. Click on Sign In at the top-right of the page and use your WVU Login credentials to sign in.
  3. Once you have signed in successfully, click on Manage at the top-right of the page.
  4. Click on Create an Event at the top of the page to edit and submit a new event for approval.
  5. To review or submit updates for your own events, click on Events at the top of the page and locate your event on the appropriate tab. Events listed on the Pending Approval tab are awaiting approval by a calendar administrator, and have yet to be published.
  6. Click on View Calendar to access the public view of the selected calendar site.

How to edit, approve and manage events on your calendar site

(for web calendar administrators)

  1. Visit https://calendar.wvu.edu/directory and choose your site from the list.
  2. Click on Sign In at the top-right of the page and use your WVU Login credentials to sign in.
  3. Once you have signed in successfully, click on Manage at the top-right of the page.
  4. Click on Create an Event to edit and publish (approve) a new event on your calendar site.
  5. Click on Events at the top of the page to find, review, edit and approve events. Events Pending Approval will not be published on your site until approved by a calendar administrator. Aggregated Events have been shared from other calendar sites, and may be blocked or allowed for inclusion on your site at your discretion.
  6. Click on Reports at the top of the page to access registration data for any of your events that have the registration option enabled.
  7. Click on View Calendar to access the public view of your calendar site.

How to setup event feeds from your calendar site

(for web calendar administrators)

  1. Visit https://calendar.wvu.edu/directory and choose your site from the list.
  2. Click on Sign In at the top-right of the page and use your WVU Login credentials to sign in.
  3. Once you have signed in successfully, click on Manage at the top-right of the page.
  4. Click on the gear-icon (or on Site Settings in the select box by your name).
  5. From the site administration page, click on Sharing to access the sharing and syndication options.
  6. Use the Add new share option to create a new calendar event feed.
  7. Select event categories to include, set the name and type of the feed, and complete the remaining settings as necessary. To build a feed for your website in Cleanslate or slate CMS, set type as Syndication and choose the template named WVU-2 to duplicate the event format from prior versions of the calendar system.
  8. Once you have the desired settings in place, click SAVE AND GET CODE. Copy the code provided and paste it into the appropriate content region (or link) on your website. If your web site theme already includes jquery, remove the additional reference to jquery that is included with the calendar script.

Best practices for posting calendar events

(for all users)

    • Include details in your event title to distinguish your meeting, workshop or other event from those of other units.
    • Always include a summary and start and end times for your event.
    • Do not select all categories or locations. In general it's best to be as specific as possible when tagging events.
    • When selecting event locations, always choose only the most specific (lowest) option for the selected location.
    • Do not paste the event name, summary or description from MS Word. Calendar events are fed to the info stations, which do not support the MS Word formatting character set.

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